Tutoring scheduling software for solo tutors and small centers

A tutor scheduling tool parents and students book from any phone

Parents book lessons between work and school runs, often on their phone. Twizzlo's booking page opens in any phone browser, so families have nothing to download: they pick a subject, choose a tutor if you have more than one and book an open time in a few taps. Older students can book for themselves the same way.

A good tutor scheduling tool also cuts the back-and-forth after the booking. Confirmations and reminders go out by email, and by SMS on Business Pro, and parents reschedule from the booking link within the booking rules you set.

If you teach online, multiple time zones keep each lesson at the right local time for the family, and you run the lesson itself in the video tool you already use. Twizzlo is web-based tutor scheduling software on your side too: open the calendar in any phone, tablet or laptop browser to see who is next. For more on setting up a schedule families can follow, read how to schedule appointments.

Tutoring software pricing: Free or $29.99 a month

Twizzlo Free is $0 a month for up to 150 bookings, with no SMS. It is a free plan, not a trial, and it includes the booking page, calendars, client profiles, staff scheduling, insights and online payments with tips, with email reminders. A solo tutor can start free and upgrade only when lessons or SMS reminders call for it.

Business Pro is $29.99 a month per business for unlimited bookings and 50 SMS a month, then $0.03 each, with a 30-day money-back guarantee.

On both plans, tutors and locations are unlimited, and online payments carry your Stripe processing rate plus a 1.5% Twizzlo platform fee. See plans and payment charges.

Private lesson scheduling software for music, language and test prep

Private lessons are not only school subjects. Music teachers, language tutors and test prep coaches also sell one lesson at a time, and private lesson scheduling software has to hold different lengths and prices on one calendar.

Add each lesson as a service, such as a 30-minute piano lesson, a 45-minute Spanish conversation lesson or a 2-hour practice test review, and assign it to the tutors who teach it. When a family picks a lesson, the booking page offers only the tutors who teach it and are free at that time.

Every lesson is booked as a 1:1 appointment; group classes and class capacity are not features. Twizzlo runs the same 1:1 setup for other trades too, such as personal trainer scheduling software for training sessions.

Tutoring scheduling software for a team of tutors

Tutoring scheduling software for a team has to keep every tutor's hours, lessons and time off apart. Staff availability and utilization in the insights show which tutors are fully booked and who has room for a new student, and adding a tutor or a second location never changes the Business Pro price.

As appointment scheduling software for tutors, Twizzlo gives each tutor:

• A calendar and an individual schedule, with their own hours and time off
• Employee Shifts to plan who works when, at one location or several
• Role-based access, so each tutor sees and changes only what you allow
• Assigned subjects, so families book each tutor only for what they teach

Prepaid lessons and no-show fees

A missed lesson is an hour you cannot sell again. Turn on prepaid bookings for any lesson: the parent pays the full lesson price online through Stripe when they book, so the slot is only held once it is paid. No-show fees are supported, so your policy can put a price on a missed lesson, and when a student misses a prepaid lesson, you decide whether to keep or refund the payment. Payment is taken per lesson at booking.

Cancellation handling and custom booking rules support the policy you set. Write it down and share it with parents before the first lesson. For policy wording, see how to set a no-show charge.

Student and parent notes on every client profile

Good tutoring builds on the last lesson. Each client profile keeps the parent's contact details, notes and preferences, visit history and total spend, so you can record what each student covered, where they got stuck and what comes next.

That makes Twizzlo simple tutor tracking software for what a tutor needs before a lesson: notes and history in one place, visible to the tutors you choose through role-based access. Repeat client tracking shows which families keep booking, and client search and filtering finds any family in a few keystrokes.