Therapist scheduling software that protects your time and theirs
Online booking, prepaid bookings, cancellation handling and calm reminders.
- Free forever, not a trial
- Unlimited staff and locations on both plans
- 24/7 support
Twizzlo is therapist scheduling software for solo counselors and small private practices who want a lightweight, respectful booking flow, not an enterprise EMR. Clients book online, receive gentle reminders by email, and by SMS on Business Pro, and can reschedule themselves within the booking rules you set.
As therapy scheduling software for the scheduling and payments side of a practice, Twizzlo also backs your cancellation policy with prepaid bookings and no-show fees. Notes sit on each client profile, and role-based access controls which team members can see them. The Free plan covers up to 150 bookings a month.
Sound familiar?
Running a private practice shouldn't feel like a full-time admin job.
Late cancels with no policy in place
Reschedules eating clinical time
Notes scattered across apps
Built specifically for therapists & counselors
24/7 online booking
Clients book appointments any time from your booking link, with real-time availability on any device.
Per-staff calendars
A calendar per staff member with real-time availability, buffer times, time off and blackout dates. Drag an appointment to reschedule it.
SMS & email reminders
Automated confirmations and reminders by email, plus SMS on Business Pro.
Client CRM
Every visit, note, preference, allergy and total spend saved to a searchable profile.
Prepaid bookings & tips
Collect online payments and tips at the time of booking through Stripe. Protect long slots with prepaid bookings: the client pays the full service price when they book.
Staff & shift management
Bookable and non-bookable staff, per-staff schedules, multi-location shifts, role-based access and assigned services, with unlimited staff.
Know every client before they walk in
Total spend, bookings, last visit, allergies, notes and preferences sit on one client profile, so your team can prepare before every appointment.
- Visit and spend history
- Notes, allergies and preferences
- Contact details on file
- Client search and filtering
See what's working before the day starts
Bookings, revenue, next-hour insights and staff utilization are on the dashboard the moment you log in.
“Prepaid bookings made my schedule predictable. Clients reschedule themselves inside the window.”
Compare Twizzlo with other booking tools
Side-by-side comparisons of pricing, fees and features.
Therapist scheduling software FAQ
How do therapists manage cancellations with scheduling software?
Set a cancellation window (typically 24 or 48 hours). Cancellation handling, custom booking rules, prepaid bookings and no-show fees back the policy you set.
Where can therapists find free software for appointment scheduling?
Twizzlo's Free plan is $0 a month for up to 150 bookings a month, with online booking, email reminders, client records and Stripe payments included. It is free forever, not a trial, and SMS reminders require Business Pro.
Is Twizzlo a good option for a solo private practice?
For the scheduling, prepaid-booking, CRM and reminders workflow, yes. Twizzlo doesn't do insurance claims or clinical charting.
Is Twizzlo really free?
Yes. Free is $0 a month, free forever and not a trial. It covers up to 150 bookings a month with unlimited staff, locations and client records, real-time insights, email confirmations and reminders, and online payments and tips through Stripe. It does not include SMS reminders, which require Business Pro. There is no plan fee; online payments you take carry your Stripe processing rate plus a 1.5% Twizzlo platform fee.
How long does setup take?
There is nothing to install, and how long setup takes depends on how many services and staff you add. It is one short checklist: add your services with prices and durations, set your hours, add staff if you have a team, connect Stripe if you want online payments, then share your booking link.
Start taking bookings online
Start with the Free plan, then choose Business Pro if you need unlimited bookings and SMS. Review the current plan limits and payment charges before choosing.
- Free plan, not a trial
- 30-day money-back guarantee on Business Pro
- 24/7 support